President (elected)
Preside over executive meetings
Prepare agenda for meetings
Attend Lower Mainland Commission meetings
Work with VP’s and exec members to help fulfill their obligations on the board
Ensure a quorum is available at all meetings
Accept phone calls and any correspondence on behalf of the Association
VP Minor (elected)
Help executive members fulfill their obligations
Work with the Coaching Coordinator, Div. Coordinators and Coaches
Fulfill duties of president in his/her behalf
VP Senior (elected)
Work with Head Coach and Management of senior teams
Fulfill duties of president in his/her behalf
VP Field (elected)
Work with Head Coach and Management of field teams
Fulfill duties of president in his/her behalf
Secretary (elected)
Attend executive meetings to record minutes and distribute copies of same to all executive members prior to next meeting
Maintain Association records and files
Send reminders to executive members to remind them of date and time of meetings
Arrange bookings for board meetings and AGM
Treasurer (elected)
Maintain books for the RLA
Prepare financial statements for year end (AGM)
Pay all approved association bills
Prepare budget for approval at AGM
Monitor and report on account(s) balances
Apply for gaming funds as necessary
Registrar (appointed)
Coordinate and mail out registrations (if required) to the membership
Coordinate a committee for registration day and prepare all paperwork
Keep an updated registration list in all divisions and make available for Coaches and Executive Members
Ensure all members are properly registered with the BCLA
Scheduler (appointed)
Provide LMMLC with game slots for tiering and league games
Coordinate with RACA game slots required according to registration
Coordinate with Team Management any TBR’s
Advise Ref Allocator of any changes in games
Check invoices for arenas, ensuring we are billed correct amounts; advising treasurer to bill out any time used by other (not minor) teams
Equipment Manager (appointed)
Maintain an inventory of all uniforms and equipment
Distribute all equipment and uniforms at the beginning of the season
Responsible for purchasing additional uniforms and equipment
Arrange for repair of damaged equipment
Monitor the storage facility
Distribute crests to teams as sponsors are identified
Coordinate the return of all equipment and uniforms at the end of the season
Head Referee
Select referees, and recruit new referees for the season
Monitor new referees by attending some of their games
Attend LMOA meetings
Referee Allocator (2) (appointed)
Get list of available referees from Head Ref
Get schedule for Scheduler and assign refs to games
Coaching Coordinator (appointed)
Assign Coaches to teams
Maintain a Coaches file-update with levels of certification, etc
Ensure all coaches are notified of Coaching Courses
Help to coordinate player evaluations and team selection if required
Act as a liaison between coaches and the executive
Attend LMCA meetings
Division Coordinators (4) (appointed)
Oversee general activities of lacrosse teams
Act as a liaison for the players and parents between the coaches and executive
Sponsorship Coordinator (appointed)
Coordinate al executive fundraising activities
Approach past and potential team sponsors for sponsorship of teams
Make sure the teams have on their sponsor bars
Ensure sponsorship plaques are delivered to the sponsors within a reasonable time frame along with a thank you letter.
Media Liaison (appointed)
Submit stories on behalf of RLA to local papers regarding Registration, league start ups and other points of interest during the season (approx 4 articles)
Help teams coordinate stores for the local papers
Members at Large (4) (appointed)
Organize picture day (and retakes)
Organize Lacrosse Float for Salmon Festival Parade as necessary
Assist other executive members if required
RACA Representative (2) (appointed)
Attend monthly meetings on behalf of RLA
Reports on RACA at executive meetings
Website Administrator (appointed)
Maintain RLA Website
Update site as necessary with info from executive
